What does Intelligent Information Management mean, and what are its benefits?


What does Intelligent Information Management mean, and what are its benefits?

In the era of digital transformation, businesses are redefining their strategies to prioritize a digital-first approach across all facets of their operations, from product development to customer experience. This means implementing advanced technologies such as artificial intelligence, automation, cloud computing and data analytics to leverage data and drive efficiency, innovation, and ultimately competitive advantage.


One of the key challenges of digital transformation concerns how to handle the massive amount of information that is generated and consumed by businesses every day. For office workers and individuals, the rise of complexity in managing emails, documents and digital assets can lead to inefficiencies, errors, and information overload. Companies deal with siloed data, disparate systems, compliance issues and the need to extract insights from vast datasets, with clear consequences on productivity and innovation.

In their research The Digitization of the World, the International Data Corporation (IDC) and Seagate predict that the collective sum of the world’s data will reach 175 zettabytes by 2025, compared to the 33 zettabytes registered in 2018, showing an extraordinary compounded annual growth rate of 61%. They also predict that more than 80% of this data will be unstructured, meaning that it does not have a predefined format or schema, such as text, images, audio, or video. Unstructured data is difficult to process, analyze, and extract value from, especially when it comes from different sources and formats.

This is where Intelligent Information Management (IIM) comes in. IIM is the application of AI and automation to capture, classify, enrich, and understand information from any source, whether structured or unstructured, and to deliver it to the right people and systems at the right time and in the right context. IIM enables businesses to transform their information into actionable insights and to automate and optimize their information-related processes.


Implementing IIM solutions is no longer a luxury but a necessity for businesses that want to achieve digital transformation and gain a competitive edge in the market. By implementing IIM solutions, organizations can benefit from several advantages, such as:

  • Enhanced productivity and efficiency: IIM solutions can help organizations reduce the time and cost of capturing, processing and managing their data and information, by automating manual and repetitive tasks, eliminating errors and redundancies, and streamlining workflows.
  • Improved quality and accuracy, as they help to ensure the completeness, correctness, and consistency of the data and information by applying validation and verification techniques and by enabling collaboration and feedback mechanisms.
  • Increased visibility and transparency, as they provide a holistic and real-time view of the data and information by integrating and consolidating them from various sources and systems, and by providing dashboards and reports.
  • Enhanced intelligence and innovation: these solutions enable organizations to extract meaningful insights and knowledge from their data and information by applying advanced analytics, AI and machine learning techniques.

Konica Minolta Solutions Development Center offers, among others, two innovative and cloud-based solutions that leverage AI to automate and optimize the processes and management of invoices and contracts, respectively.


Invoice AI is a solution that uses machine learning to capture, validate, and classify invoice data, including line items, and to integrate it with existing ERP and accounting systems. Invoice AI can handle any type of invoice, whether digital or scanned, and can extract data with a high level of accuracy and speed.


Contract AI is a solution that uses NLP (natural language processing) and NLG (natural language generation) to understand, extract, compare, and optimize contract data, as well as to provide analytics and risk assessment. Contract AI can extract data from both structured and unstructured fields, such as clauses, terms, and entities. Contract AI can also generate and optimize contract content using Large Language Models such as GPT and provide a dashboard and a chatbot for easy access and interaction.


Intelligent Information Management (IIM) solutions stand as indispensable pillars in the journey of digital transformation for businesses worldwide. By harnessing advanced technologies such as AI, automation, and cloud computing, IIM empowers businesses to efficiently manage, analyze and leverage data, enabling organizations to break down silos, automate processes, and make informed decisions based on real-time intelligence, thereby driving innovation, efficiency and productivity.

By investing in IIM solutions, businesses can future-proof their operations, adapt to ever-changing market dynamics and maintain a competitive edge in a rapidly evolving landscape.

Do you want to know more about IIM solutions? Get in touch with our team!